Description

Temporary Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently searching for a temporary Practice Assistant for our Miami, FL location. This individual will support members of the Litigation team and provide back up to a senior Practice Assistant.

Assignment will last approximately 4 - 6 months.

Essential Duties and Responsibilities:

• Type, proofread, format and edit correspondence, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of documents.
• Run conflict checks, prepare engagement letters and open new client and new client matters within our onboarding system.
• Calendar case-specific deadlines and coordinate court hearings, depositions, and mediations.
• Prepare documents for filing in State and Federal courts.
• Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
• Schedule appointments and meetings; set-up conference calls and video meetings.
• Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
• Prepare and submit expense/reimbursement reports.
• Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge and learning new applications and skills to achieve a higher quality and more efficient work product.
• Other duties as assigned.

Required Education/Experience:

• A minimum of three years of experience as a legal assistant in a law environment, or comparable experience.
• High school diploma required. College degree a plus.
• Prior use of a document management system (NetDocs) a plus.
• Proficiency with MS Word, Outlook, Excel, PowerPoint, Teams and Zoom.
• Ability to organize/prioritize workload and work in a fast-paced environment.
• Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
• Ability to problem-solve and anticipate issues/problems.
• Strong attention to detail, initiative, and follow-through.
• Ability to work overtime, as needed.

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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